Keep a good record of everything
Start an excel sheet with all the name of girls invited, their Email or Phone number (Web texts are great!) then mark them in red if not coming and green if they are.
Due to the fact that there is usually 2 ore more people involved in the organizing of a Hen Party we would recommend setting up an email address specifically for that Hen Party “SharleensHenParty2017@gmail.com” create a password for that email address and give it to the organisors and only the organisors.
Do ALL correspondence through this email to your suppliers and guests. If you have a conversation with the hotel about something follow up on an email so every organisor can see this in the email trail. To make it less confusing reply to each supplier on the back of the last email in their thread so it reads as a story instead of various emails.
Set the date
Set your date according to what the Hen herself wants and do not sway from that date due to other people – The hen is the only one that matters!
Choose the Location
Decide where to go, with there being so much choice on Hen Party destinations now you are better off to select an activity and work from there – for example if the Hen really wants to do quad biking find out where that is available and work from there. Something like a dance class or cocktail masterclass is safe as most people will do it and it is available in most locations. Try to keep the Hen Party location no more than 2 hours from the Brides home – think of the journey home the next day. Some people get worked up on the location when in reality once you are in a bar with 20 ladies you could be anywhere in the country and it will not make a difference.
Try to select a hotel that is close to the town, Bars & Nightclubs if one outside town is cheaper perhaps include the cost of the transport into town after the meal.
All Hen night packages should include the following in the Package: Bed & Breakfast, Activity, Evening Meal, Reserved area in a Bar, Nightclub Entry and Reserved area in Nightclub.
We offer All inclusive hassle free Hen Party packages all over Ireland.
If you are booking accommodation yourself make sure that they do not quote you for a Triple room and conveniently forget to tell you that the twin room is actually €30 more and you don’t find out until you get to the hotel. Find out check in time alot of hotels do not guarantee check in until after 3pm. Find out what the last day you can cancel a room without there being a cancellation fee.
The Hen Party Daytime Activity
In my opinion a Hen Party activity is a must for any group, try keep it less than 2 hours long and something that is not too far traveling time & something that will get people interacting.
Most hens have friends from every part of a girls life and therefore a big mix of personalities – Get them mixing is the key or you will end up with “Groups”. Something like CSI Save the Groom, Cocktail Making, Dance Class suit everyone… feel free to give us a call on 00353906479753 if you need help deciding on a Hen Party activity for your group.
If you have the meal booked for 19.00 tell everyone it is booked for 18.30. Do not try play Hen Party games over dinner unless you are in a private area and have cleared it with the restaurant first, it can disrupt others from enjoying their meal as us women tend to get very loud when giddy.
Reserved area in Bar
Find out what time they will release it if you are running late & find out if you are allowed to wear hen gear.
Do note that a reserved area does not imply entry is guaranteed same rules apply for entry neat dress, drunkenness etc.
Entry & Reserved area in Nightclub
Find out what time they will release it if you are running late & find out if you are allowed to wear hen gear. Do note that a reserved area does not imply entry is guaranteed same rules apply for entry neat dress, drunkenness etc.
MAKE SURE YOU BOOK EVERYTHING BY EMAIL- Once it is in writing there is more of a chance it is actually booked!!!!
Hen Party Theme
Decide on a theme for the Hen Party. We get people calling us all the time asking for advise on a hen party theme. A Hen Party theme is very personal to the Hen herself. I booked my Best friends Hen Party she was to become Mrs Doyle and as she runs the local Ceilis shes always making tea we also adore Father Ted so we did a Father Ted Themed Hen Party – Check out our blog here.
If you check out our Hen Party Themes page, Gallery and testimonials you might get a few ideas. Do not dress her up with Hen Boppers and a pink tu-tu ‘for a laugh’ if this would be her worst nightmare…Remember it is a very special day for her.
Little Extras – Nice Ideas for a Hen Party
I personally think it is the personal touch that makes every hen party different. A simple thing like putting her picture(s) on the dinner menu can mean the world to her. There are any amount of Nice Ideas out there for Hen Parties check out our page “Nice Ideas” for info and inspiration.
Budget for additional costs
Once you get the Prices for the info above add €10 – €15 per person to cover the cost of the hen and any additional cost such as sashes or any other extras. Some people have lovely ideas of a champagne reception with cupcakes, survival bags, hen party cake with dinner etc…but they forget to add the cost of this to the other people attending the Hen Party and end up footing the cost of these additional extras themselves. It will be impossible to get anymore off everyone once you have given a price. When you do give the package rate be prepared for some people to not want to do the activity and have that rate ready too.
Get a deposit off everyone as if someone is not giving a deposit there is a VERY good reason as to why and you can start sorting the maybes from the definites. Make sure you keep an account of this on your excel sheet as it can get very confusing very quickly. I always reccommend getting people to pay you into your bank account putting their names as the reference that way its all recorded and there can be no confusion.
I would reccommend getting everyone to settle in stages – first a €50 dep and then 6 weeks before the the final balance – Believe me i am in this game long enough there is nothing worse than trying to pay the hotel and activities etc on the day if you are incharge – Get it all sorted Prior to leaving then you can relax.
Pay all suppliers out of the same bank account and keep all receipts for everything you buy towards the Hen Party I have seen family and friends fall out over money-record everything and there cannot be any issues.
The most important of all – No matter how stressed you get when people do not reply or wont send deposits or give out about location, price, hotel or activity etc….DO NOT TELL THE BRIDE!!!!!!
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